File folder
General information
Manila-folder.jpg
In a general sense, a file folder is a kind of folder that, in a primitive way, holds loose papers together for organization and/or protection. The folder is usually made of a sheet of heavy paper stock or other thin, but stiff, material that is folded approximately in half. They are often used in conjunction with a filing cabinet to hold loose papers for temporary or permanent storage.
Choice of word
File or folder are other terms used for file folders, but file folders is a common name for the item in the United States. Manila folders are likely the most common, but file folders come in many different forms. In the United States, letter and legal sizes are common.
The exact way to refer to this kind of folder is somewhat unclear. There does not appear to be an internationally standard term. The term file folder seems to be one that dominates North American language, but does not seem as common in other countries. As stated, some refer to file folders simply as folders, but in North America this is confusing because folder can refer to several different things. Others use the term manila folders, but this is confusing because not all file folders are made of Manila hemp.
Occasionally, the term for the item changes based on its context. Some may refer to file folders as files when they are being utilized for storage. For example, one might say, "Would you get me the file on the Paterson case?" Or someone might say, "That information is with the files on the insurance claims." File folder or just folder seems to be how many refer to the item when it is being purchased or not containing any paper yet. For instance, someone might say, "Would you give me an empty folder from the box? I need to make a file on the Thompson estate." Or someone might say, "When you run to the store would you get me some legal size file folders?"
The terms are even more distorted in their digital counterparts. In computing, the word "folder" (or, in some cases, "file folder") is often used as a synonym for "directory", while the word "file" is universally used for actual data items on a disk (sometimes called "documents," especially on the Apple Macintosh). (Further discussion)
Tabbed file folders
Tab style/cut
File folders can have tabs. Tabs are often helpful when many files are being stored together and there needs to be an easy way to differentiate them. The tabs can be on the top of the folders (common in business offices) or on the end/side (common in medical offices). Tab sizes vary and are designated based on the size of each tab in proportion to the total length of the folder. They can be:
- Straight cut. There is one long tab.
- 1/3 cut. There are three tab positions, each is approximately 1/3 of the total length of the folder. Essentially, tabs are cut to be in the left, center, or right postions.
- 1/5 cut. Similar to the 1/3 cut, except there are five tab positions, each being 1/5 of the total lenth of the folder.
- 2/5 cut. There are only two tab positions, the right and the right of center (ROC) positions. ROC is kind of like a left position, but doesn't extend to the end of the folder because the tabs are only 2/5 of the total length.
- 1/2 cut. There are two tab positions, left and right.
File-folder-tabs.png
Tab positions
Because tabs can be cut in different positions, the position of the tab can be referred to as well. For instance, for the 1/3 cut style, folders with tabs in the farthest right position are considered to have a tab in position number three.
File-folder-tab-position.png
Examples of different tab positions for file folders.
Labeling folders
File folders are usually labeled based on what's inside of them. Folders can be labeled directly on the tab with a pen or pencil. Others write on adhesive labels that are placed on the tabs. There are also electronic labelmakers that can be used to make the labels.
Storing folders
File folders are often stored in filing cabinets.
File folder manufacturers
Smead Manufacturing and Pendaflex make many styles of file folders, but there are many other manufacturers. In the United States, file folders can easily be purchased at large office supply stores, like Office Depot, OfficeMax, or Staples, Inc.
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